Recently, there have been several legislative changes aimed at the progressive digital transformation of both taxpayers' interactions with ANAF and other state institutions, as well as those between taxpayers.
As a result of the changes, a lot of questions appeared, which we try to answer in detail below:
Why do you need the qualified electronic signature for the Virtual Private Space?
A qualified digital signature is required for the submission of documents to ANAF, which from March 1, 2022 is only done electronically for certain taxpayers - as part of what represented a first stage of the national RO e-Invoice program and from July 1 for other categories, in a second stage of the same program.
In order to achieve this, it is necessary to create a user account in the SPV using a qualified certificate of electronic signature, issued by a qualified reliable service provider. We invite you to watch a very useful video tutorial here, made by the certSIGN team.
Issuing invoices by:
- traders of products with high fiscal risk in the B2B relationship
- companies that accept holiday vouchers
- economic agents that carry out commercial activities in the B2G relationship
What are the steps for accessing the RO e-Invoice service?
Step 1. Obtaining a qualified certificate for the electronic signature, in order to enroll in the SPV.
It can be obtained 100% online, simply and quickly and can be stored either on the token or in the cloud. For this, only a valid identity card, a device with a functional microphone and web camera and a card for online payment are required.
Step 2. Enrollment/access SPV with the help of the certificate obtained in step 1.
Step 3. Completion from the SPV of the request for Registration in the RO e-Invoice Register.
Where can the digital certificate of qualified electronic signature be obtained?
The qualified digital certificate can be obtained from a qualified reliable service provider, accredited according to the requirements of the eIDAS regulation.
Our partner certSIGN provides digital certificates qualified for electronic signature on token or in the cloud, valid for 1, 2 or 3 years, both types can be used for all ANAF online services, including SPV or simply for signing documents with legal value of any kind.
What type of digital certificate should I choose - token or remote?
QUALIFIED ELECTRONIC CERTIFICATE STORED ON TOKEN
- legal value
- qualified certificate on cryptographic device
- desktop use only (PC, laptop)
- special drivers to install
QUALIFIED ELECTRONIC CERTIFICATE STORED IN THE CLOUD
- legal value
- cloud qualified certificate
- increased mobility: use on any type of device (smartphone, tablet, PC, laptop)
- online application for signing documents using the certificate in the cloud
- does not require the installation of special drivers
- low cost compared to electronic signature with token
Regardless of the storage medium of the digital certificate - cryptographic device or in the cloud - the qualified electronic signature can be obtained 100% online, through remote video identification equivalent to physical presence. This completely digital process can be completed from anywhere, without additional trips and paperwork to submit.
Where else can you use the digital certificate of electronic signature?
In addition to using the qualified certificate for SPV Registration (account creation) and in the Ro e-Invoice service, the qualified certificate can also be used in other applications.
This means that the same qualified certificate can be used in ERP applications / invoicing applications such as SmartBill for user authentication in the SPV system (the SmartBill application being already connected to the SPV and by default Ro e-Invoice), but also for the electronic signing of documents with legal value such as contracts, additional documents or in HR (electronic files of employees, signing employment contracts and additional documents, requests for leave, etc.), as well as in other processes specific to each business field.